Deposits paid the moment travellers sign
A fixed deposit per traveller or a percentage, paid through Stripe or PayPal on signing, with the balance and its due date in writing.
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QuoteCloud takes the travel deposit when the proposal is signed: a fixed amount such as $500 per traveller, or a percentage, through your Stripe or PayPal account (Essentials and up). The balance and its due date are written into the proposal and invoiced by you; QuoteCloud doesn't bill balances or send reminders.
A fictional trip from Saltpine Travel Co., SP-24871 for Ruby & Theo Lindqvist, drawn as a boarding pass from Riverside to Tokyo Haneda departing Sat 10 Apr 2027: trip total $14,430.00 and a balance of $13,430.00 due Sat 13 Feb 2027 on the agency's own invoice. Both travellers sign, then the stub, a deposit of $500 × 2 travellers = $1,000.00, is stamped "Paid via Stripe" and tears off.
What's paid on signing, and what's yours to invoice
QuoteCloud takes the deposit when the travellers sign. The balance is written into the proposal and invoiced by you. Pick a sample trip.
Tokyo, Hakone & Kyoto in springSP-24871 · Ruby & Theo Lindqvist
Trip total$14,430.00
Paid in QuoteCloud, on signing
$1,000.00$500 per traveller × 2, on signing
- A fixed amount per traveller or a percentage, set on the template or the proposal
- By card, through your Stripe or PayPal account
- The proposal shows Paid and the payment appears in its activity
Invoiced by you
$13,430.00Due Sat 13 Feb 2027, on your invoice
- The balance and its due date are written into the proposal they sign
- You invoice it from your own accounts, as you do today
- QuoteCloud doesn't bill balances, take instalments or send reminders
Sample trips from a fictional agency. Payments need a Stripe or PayPal account (Essentials and up).
The deposit stays put when they upgrade
Try it: switch Ruby and Theo to business class, or tick the Lake Ashi cruise. The trip total and the balance follow; the deposit stays at $500 per traveller, because that's what Saltpine's terms say confirms a booking.
When both have signed, the deposit is paid through Stripe on the same page and the proposal is marked Paid. The balance stays on the page, as the amount and the date you'll invoice.
- A fixed amount per traveller, or a percentage
- Full payment on signing for short-notice trips
- Balance and due date written in, never billed
Payments: Essentials and up
How online payments workYour trip price
2 people · Per person, twin share · fares and taxes as quoted on Thu 22 Oct 2026
| Item | Per person | Amount |
|---|---|---|
| Flights | ||
Return flights · Premium economyRiverside → Tokyo, Osaka → Riverside
|
$2,690 | $5,380.00 |
| Stays & getting around | ||
12 nights' accommodation · Superior roomsTokyo 4, Hakone 2, Kyoto 6 · breakfast daily
|
$3,780 | $7,560.00 |
Rail passes & private transfersAirport transfers, bullet train, Hakone travel pass
|
$560 | $1,120.00 |
Tokyo neighbourhoods with a local guideDay 2 · included
|
Included | – |
| Excursions Tick to add | ||
| $95 | $190.00 | |
| $185 | $370.00 | |
| $240 | $480.00 | |
- Per person
- $7,215.00
- Trip total · 2 × per person
- $14,430.00
- Deposit to confirm, per traveller, paid on signing · $500 × 2
- $1,000.00
- Balance due 8 weeks before departure, invoiced by Saltpine TravelDue Sat 13 Feb 2027
- $13,430.00
Fares held until Thu 29 Oct 2026. After that, fares and availability may change.
Accept the itinerary, sign and pay the deposit
2 of 2 signed
- Ruby LindqvistLead traveller SignedFri 23 Oct
- Theo LindqvistTraveller SignedFri 23 Oct
What you're agreeing to
- Trip total
- $14,430.00
- Deposit paid
- $1,000.00 via Stripe
- Balance due
- $13,430.00 by Sat 13 Feb 2027
Certificate of authenticity and audit trail attached
From fare hold to take-off
How an agency might run Ruby and Theo's trip from proposal to departure, and the part of QuoteCloud each step uses. The dates are Saltpine's own terms.
-
Thu 22 Oct
Sent, fares held
The proposal goes out with the fares held until Thu 29 Oct.
Expiry date -
Fri 23 Oct
Signed, deposit paid
Both sign and $1,000.00 is paid through Stripe. Tomás tickets in Sabre.
eSignature & deposit -
Same day
Into your accounts
A Zap on Document Payment Event passes the payment on; Xero or QuickBooks connect natively on Business.
Zapier -
Sat 13 Feb
Balance invoiced
Saltpine invoices the $13,430.00 balance from its own accounts, 8 weeks before departure.
Balance in the signed proposal -
Sat 10 Apr
Off they go
The trip shows under Due to Travel, then Currently Travelling and Travel Ended.
Travel smart filters
The agency's own process. QuoteCloud takes the deposit on signing; it never bills the balance or sends reminders.
Send your next itinerary from QuoteCloud
Free for 14 days, no credit card required. Connect Stripe or PayPal and your next deposit arrives with the signature.
Deposit questions
How do travellers pay the deposit?
By card, straight after signing, through the Stripe or PayPal account you connect to QuoteCloud (Essentials and up). Set the deposit as a fixed amount, such as $500 per traveller, or as a percentage of the trip total, on the template or on each proposal.
Does QuoteCloud collect the balance?
No. The balance and its due date are written into the proposal the travellers sign, and you invoice it from your own accounts. QuoteCloud doesn't bill balances, take instalments or send payment reminders.
Can travellers pay the full amount upfront?
Yes. Instead of a deposit, the proposal can take full payment on signing, which suits short-notice trips where you ticket straight away.
Can every traveller sign?
Yes. Each traveller can have their own signature block with no account needed, and every signed document carries a certificate of authenticity and an audit trail. The deposit is paid on signing.
How do we know a deposit has been paid?
The proposal is marked Paid and the payment shows in its activity. A Zapier zap on Document Payment Event can pass it to your other apps, and Xero or QuickBooks connect natively on the Business plan, or through Zapier.
What about fare holds?
Give each proposal an expiry date, such as the date your fares are held until. The Expiring Soon filter lists the proposals about to lapse, so you can call before the price changes.
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Your next deposit, paid the moment they sign
Free for 14 days. No credit card required.