Day-by-day itinerary proposals your travellers can't wait to sign
Every flight, stay, transfer and tour as its own segment, with the photos, guides and tickets that belong to it.
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Travel consultants use QuoteCloud's Itinerary block to build day-by-day proposals: each flight, hotel, transfer, tour, rail journey or cruise is a segment with its own details, passengers and attachments, a trip summary counts it all up, and the proposal is priced per person and signed online by every traveller.
A sample itinerary from a fictional agency, Saltpine Travel Co., drawn as an open travel journal: the left page lists the days of Ruby & Theo Lindqvist's trip to Japan (Day 1 Riverside to Tokyo, Day 2 Tokyo with a local guide, Day 5 bullet train to Hakone, Day 7 on to Kyoto, Day 9 Nara, Day 13 home), and the right page turns to each day's segments: flights, transfers, rail and stays imported from Sabre with their e-tickets and vouchers attached, guided tours typed in, and a photo of the Kyoto hotel. A trip summary counts the flights, stays, transfers, rail journeys and tours.
An itinerary built by hand, segment by segment
Ana and Felix's Venice and Dolomites trip has no GDS booking behind it: Tomás typed every segment into the Itinerary block. This is what each part does.
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Opens on the trip
Their names, the dates, the fare hold and a two-line welcome from Tomás, over a photo of where they're going.
Saltpine Travel Co.Itinerary proposal SP-24928 Sample · fictional businessItinerary proposal
Venice & the Dolomites
Three nights on the canals, then six in the mountains with a car of your own.
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Consultant adds
Add a Segment, day by day
Right-click in the Itinerary block and choose Add a Segment: a flight, a water taxi, a hotel. Each type has its own pre-formatted layout, so a transfer reads like a transfer and a stay like a stay.
Your itinerary, day by day Typed in
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Day 1Sat 3 JulRiverside to Venice
- Riverside (RVS) → Venice (VCE), one stopDeparts 22:05 · arrives Sun 11:40
- Water taxi to your hotelFrom the airport jetty Water taxi confirmation.pdf
- Venice canal-side hotel · 3 nightsBreakfast daily
4 more days in the full itinerary
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The paperwork, where it belongs
The car hire voucher and a page on mountain driving sit on the car segment, not at the bottom of an email. Add an attachment to any segment, rename it or remove it.
Your itinerary, day by day Typed in
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Day 4Tue 6 JulInto the mountains
- Car hire, Venice → Val GardenaFive days · collected in Mestre Car hire voucher.pdf Driving in the Dolomites.pdf
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Mountain hotel in Val Gardena · 6 nightsHalf board
4 more days in the full itinerary
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Activities and tours, in order
Lake Braies before the crowds on day 6, the Seceda ridge walk on day 7. If the plan changes, Block Up and Block Down move a segment.
Your itinerary, day by day Typed in
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Day 6Thu 8 JulLake Braies
- Lake Braies by rowing boatEarly, before the crowds
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Day 7Fri 9 JulSeceda
- Seceda ridge walk with a guideCable car up, walk down
3 more days in the full itinerary
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A trip summary that counts it up
Show Trip Summary adds the totals: flights, stays, cars, tours and activities. Show Weather adds a forecast to segments in the next 7 days, so it earns its place once they're nearly there.
Your itinerary, day by day Typed in
Trip summary 2 flights 1 transfer 2 stays 1 car 1 activity 1 tour
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Day 10Mon 12 JulHome
- Venice (VCE) → Riverside (RVS), one stopDeparts 13:15 · arrives Tue 18:40
4 more days in the full itinerary
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Photos, and notes from someone who knows
A gallery of the places on the route and Tomás's own notes. If Ana has a question, she asks it in a comment on the proposal.
Picture the trip
Val Gardena from the hotel terrace Lake Braies at first light (day 6) The Seceda ridge walk (day 7)
Notes from Tomás
- The car is yours from Mestre on day 4: the voucher and a page on mountain driving are attached to that segment.
- Lake Braies is best before 8 am; I've put it first on day 6.
- I'll add the trip price once you're happy with the days.
Nine kinds of segment, each with its own layout
Add a Segment offers a layout for each part of a trip. Here is what goes in each, with a sample of how it reads.
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Flights
Route and times, and the passengers on each flight with their seat, class, ticket and frequent flyer number.
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Hotels
Where they stay, for how long and what's included, with a photo and the voucher attached.
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Cars
Pick-up, drop-off and the vehicle, with the hire voucher on the segment.
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Trains
Each rail journey as its own segment, so a two-train day reads clearly.
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Transfers
Who meets them, where and when, on the day it happens.
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Tours
Guided days and excursions, typed in by you; the optional ones are also lines to tick in the price.
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Cruises
A sailing as one segment, with the port days around it. See cruise & touring proposals.
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Insurance
The policy the travellers chose, with its documents. Your terms, not QuoteCloud, say what it covers.
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Activities
Anything else on the day: a walk, a show, a free afternoon.
On every segment
- Add an attachment
- Generate Travel Guide
- Passengers on each flight
- Block Up / Block Down
On the whole itinerary
Travel Itinerary add-on: opt-in on Essentials, Business and Enterprise
Photos, guides and the paperwork, in one place
A gallery of where they're going, a photo on the hotel segment, the e-tickets on the flight and the ryokan voucher on the stay: what Ruby and Theo need is in the proposal they sign, not spread across emails.
Generate Travel Guide adds destination images, attractions and suggestions to a segment, and you edit it like anything else you write. See it on the AI Co-Worker page.
- Image and gallery blocks with your own photos
- Tickets, vouchers and PDFs attached to each segment
- PDF brochures and videos beside the itinerary
Image, gallery and PDF blocks: Starter and up
Enhanced travel itinerariesPicture the trip
Kyoto's old lanes at dusk Lake Ashi, Hakone (if you tick the cruise) Your Shinjuku room
Your itinerary, day by day Imported from Sabre
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Day 5Wed 14 AprBullet train to Hakone
- Tokyo → Odawara, then up to HakoneReserved seats · luggage sent ahead Imported from Sabre
- Hakone ryokan with onsen · 2 nightsKaiseki dinner and breakfast included Imported from Sabre Ryokan voucher.pdf
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Day 7Fri 16 AprOn to Kyoto
- Odawara → KyotoReserved seats · 2h 05m Imported from Sabre
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Kyoto townhouse hotel · 6 nightsGion, walking distance to the old lanes Imported from Sabre
4 more days in the full itinerary
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Day 7 · Kyoto
The day they're already picturing
Six slow days in Kyoto, a townhouse hotel in Gion and a photo of the lanes outside. The itinerary does the selling before the price does.
Your itinerary, day by day Imported from Sabre
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Day 7Fri 16 AprOn to Kyoto
- Odawara → KyotoReserved seats · 2h 05m Imported from Sabre
- Kyoto townhouse hotel · 6 nightsGion, walking distance to the old lanes Imported from Sabre
5 more days in the full itinerary
Build a day-by-day itinerary in five steps
From a blank itinerary template to a proposal your travellers can read, sign and pay a deposit on.
Start from your template
An itinerary template with an Itinerary Placeholder, your branding and your booking terms. Copy a system template or build your own.
Add the segments
Right-click and Add a Segment, or let Sabre or Tres CCTE bring the booked ones in.
Attach and illustrate
Tickets and vouchers on their segments, a gallery, a travel guide where it helps.
Summary, weather, style
Show Trip Summary, Show Weather for trips about to start, and the itinerary style that suits the trip.
Price it and send
A per-person price with options to tick, then email the link. Every traveller signs and the deposit is paid on signing.
Itinerary questions
Can I build an itinerary without a GDS?
Yes. In the Itinerary block, right-click and choose Add a Segment for a flight, hotel, car, train, transfer, tour, cruise, insurance policy or activity, and fill it in yourself. Booked segments can also come from Sabre GDS or Tres CCTE through the Travel Itinerary add-on, and one itinerary can mix both.
Which plans include the itinerary features?
The Travel Itinerary add-on, the itinerary widget with GDS and mid-office integration, is an opt-in paid extra on the Essentials, Business and Enterprise plans; it isn't on Free or Starter. Install it from Addons in QuoteCloud. QuoteCloud's pricing page also notes custom itinerary layouts can be created on commission.
Can travellers see the weather?
Show Weather adds a forecast to segments within the next 7 days: conditions, temperatures, humidity, UV and air quality. Further out there's no forecast to show, so it's most useful in the days just before departure.
Can I attach e-tickets and vouchers?
Yes. Add an attachment to any segment, such as the e-tickets on a flight or a voucher on a stay, and rename or remove it later. The files sit on the segment they belong to, inside the proposal the travellers sign.
Does QuoteCloud search fares or make bookings?
No. QuoteCloud doesn't search fares or availability, hold bookings or issue tickets. You book in your GDS or mid-office as usual; QuoteCloud turns the booking, or the segments you type, into the proposal your travellers read, sign and pay a deposit on.
Can I change how the itinerary looks?
Yes. The Itinerary Placeholder has an Itinerary Style setting with several layouts, such as Right, Explorer, Escape and Aeroplane, and the template carries your own branding. Block Up and Block Down reorder segments, and Show Trip Summary adds the totals.
More for travel businesses
Every page of the QuoteCloud travel microsite.
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Group, school & sports team travel quotesPer-person prices for 20 to 60 travellers, a parent or member acknowledgement in the Forms block, and every family signing.Explore
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Corporate travel program proposalsA travel management proposal with your service fees, program terms and an expiry date, approved and signed by the client.Explore
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Cruise & touring proposalsCabin categories as a single choice, shore excursions and pre-cruise stays to tick, for cruise specialists, tour operators and wholesalers.Explore
- AI Co-Worker for travel consultantsTurn an airfare search into itinerary blocks and generate a destination guide, then check and accept every word yourself.
- Sabre GDS itineraries in QuoteCloudThe Sabre GDS Itinerary Sync add-on fills your itinerary template from the booking, ready for your photos, guides and pricing.
- Tres CCTE itineraries in QuoteCloudThe Tres CCTE Itinerary Sync add-on brings bookings from your mid-office into a branded itinerary template per team.
- Tramada itineraries in QuoteCloudItineraries created in Tramada opened in QuoteCloud, set up with the QuoteCloud team, then enhanced and sent for signature.
- CRM, accounting & Itinerary Sync APIStripe and PayPal on signing, your CRM and accounts through Zapier, Make or natively on Business, and the Itinerary Sync API.
- Travel deposits & balancesA deposit per traveller paid on signing through Stripe or PayPal, with the balance and its due date written into the proposal.
- Booking terms & travel insurance acknowledgementsLocked booking terms, a travel-insurance choice and acknowledgements in the Forms block, signed by every traveller.
- Travel templatesReal QuoteCloud travel itinerary and proposal templates, Style 1 to 3 and more, ready to brand and connect to your bookings.
- QuoteCloud implementation for travel businessesAdd-on installed, Travel API settings per team, itinerary templates with placeholders, content libraries and your consultants trained.
- FAQAnswers to the questions travel agencies, tour operators, cruise specialists and group organisers ask most.
Your next itinerary, signed by every traveller
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