Outdoor bookings with every site, face and week
Sites and faces priced by the week, print and install as their own lines, site photos in the proposal and holds that expire on time.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
Outdoor and signage companies use QuoteCloud to send booking proposals: digital and static sites priced per site-week or face-week, print, production and install as separate lines, photos of each site marked up with the image editor, extra weeks as options, an expiry date on the hold and a deposit on signing.
A stylised road map into the city for a fictional outdoor company, Kerbside Outdoor. Six digital roadside sites light up along route 1 as their line lands in the booking for Ridgeline Bikes: 12 site-weeks at $1,350 ($16,200). Then twelve bus-shelter faces light up along route 2: 24 face-weeks at $310 ($7,440), followed by poster print and install, 12 posters at $95 ($1,140). The total is $27,258.00 including tax with a 25% deposit of $6,814.50 due on signing, awaiting Sam's signature, and a chip shows the sites are held until Fri 30 Oct, 8 days left.
Every site in the proposal, photographed and marked up
Show the advertiser the sites they're buying. Add your site photos in a gallery block and mark up a face with the image editor: which face, which direction, where their slot sits.
Below the photos, the booking: digital sites by the site-week, shelter faces by the face-week, print and install as their own lines, and a third week as an option. A 25% deposit confirms the sites.
- Site photos in a gallery block
- Marked up with the image editor
- Site-weeks, face-weeks and install as separate lines
- A deposit on signing to confirm the sites
Image blocks and image editor: Starter and up · payments: Essentials and up
Taking payments on signingYour sites
D-04 · Harbour Rd, inbound D-02 · Ridge Rd, both faces Shelters · Route 2 at night
Site D-02 · Ridge Rd
- Face A · inbound traffic
- Face B · your 8-second slot
Sites, faces & weeks
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Digital roadside | $16,200 | ||
Digital roadside sites6 sites × 2 weeks · 9 – 22 Nov · 8-second slot
|
12 site-weeks | $1,350 | $16,200.00 |
| Bus shelters | $8,580 | ||
Bus-shelter faces12 faces × 2 weeks · 9 – 22 Nov
|
24 face-weeks | $310 | $7,440.00 |
Poster print & installPrinted and posted by our crew
|
12 posters | $95 | $1,140.00 |
| Extend the campaign Tick to add | |||
| 6 site-weeks | $1,350 | $8,100.00 | |
- Subtotal
- $24,780.00
- Tax (10%)
- $2,478.00
- Total
- $27,258.00
- Plus, monthly
- $0.00/mo
- Deposit on signing to confirm the sites (25%)
- $6,814.50
Confirm the sites and pay the deposit
Sam Okafor-Reid · Marketing lead, Ridgeline Bikes
Signed online ·
Deposit on signing to confirm the sites (25%)
$6,814.50
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
A site hold that ends when you said it would
Ridgeline Bikes' booking from the day it's sent to the day the hold ends. This is the sales team's own process, with the QuoteCloud feature used at each step.
-
9 days
Booking sent, sites held
The proposal goes out with an expiry date: the sites are held until Fri 30 Oct and the document says so.
Expiry date -
7 days
Opened
You can see the booking has been opened, so the follow-up call is about the sites, not whether the email arrived.
Document tracking -
4 days
A question about a face
Sam asks which way site D-02 faces. You answer in the comments, next to the marked-up photo.
Comments -
2 days
On the holds list
The booking shows in the Expiring Soon filter with every other hold about to lapse, so the rep calls today.
Expiring Soon -
Expiry
Signed, or released
Sam signs and pays the deposit, or the hold ends and the sites go back on sale. Releasing them is your call in your own system.
Deposit on signing
QuoteCloud doesn't track site availability or release sites by itself: the expiry date ends the offer in the document.
Roadside, billboards and shopfront signs
Three bookings from two fictional businesses: an outdoor media owner and a sign maker. Each from its own template.
Outdoor booking
Spring sale · roadside & shelters
Six digital roadside sites and twelve bus-shelter faces on the routes into the city, for the two weeks before your spring sale.
Sites, faces & weeks
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Digital roadside | $16,200 | ||
Digital roadside sites6 sites × 2 weeks · 9 – 22 Nov · 8-second slot
|
12 site-weeks | $1,350 | $16,200.00 |
| Bus shelters | $8,580 | ||
Bus-shelter faces12 faces × 2 weeks · 9 – 22 Nov
|
24 face-weeks | $310 | $7,440.00 |
Poster print & installPrinted and posted by our crew
|
12 posters | $95 | $1,140.00 |
| Extend the campaign Tick to add | |||
| 6 site-weeks | $1,350 | $8,100.00 | |
- Subtotal
- $24,780.00
- Tax (10%)
- $2,478.00
- Total
- $27,258.00
- Plus, monthly
- $0.00/mo
- Deposit on signing to confirm the sites (25%)
- $6,814.50
Digital sites and shelter faces, two weeks
Six digital roadside sites and twelve shelter faces for a spring sale, with print and install as its own line and a third week the advertiser can add.
- Site-weeks and face-weeks
- Print & install priced separately
- Sites held until the expiry date
Billboard booking
Large-format billboard · Ridge Rd
A 12 × 3 metre static billboard facing city-bound traffic on Ridge Rd, for four weeks from Mon 30 Nov.
Site, weeks & production
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Billboard · S-11 Ridge Rd | $9,600 | ||
Static billboard, 12 × 3 mCity-bound · 30 Nov – 27 Dec · est. 140,000 vehicle passes a week (our estimate)
|
4 weeks | $2,400 | $9,600.00 |
| Production | $1,350 | ||
Vinyl print & installPrinted, installed and removed by our crew
|
1 skin | $1,350 | $1,350.00 |
| Extend the campaign Tick to add | |||
| 4 weeks | $2,400 | $9,600.00 | |
- Subtotal
- $10,950.00
- Tax (10%)
- $1,095.00
- Total
- $12,045.00
- Plus, monthly
- $0.00/mo
- Deposit on signing to confirm the site (25%)
- $3,011.25
One large-format billboard for a month
A 12 × 3 metre static billboard by the week, the vinyl skin printed, installed and removed, and four more weeks offered with the same skin.
- Weeks as the quantity
- Vehicle passes as your own estimate
- Extension as an optional line
Signage quote
Illuminated shopfront sign
A lit sign above the door that reads from across the street, made in our workshop and installed before Christmas trading.
Design, make & install
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Design & production | $3,650 | ||
Sign design & proofTwo rounds of changes
|
1 design | $450 | $450.00 |
Illuminated lightbox, 2400 × 600 mmAluminium frame, LED lit, printed face
|
1 sign | $3,200 | $3,200.00 |
| Install | $1,160 | ||
Install by our crewElevated work platform, one morning
|
1 install | $780 | $780.00 |
Council permit applicationPrepared and lodged by us
|
1 application | $380 | $380.00 |
| Add to the job Tick to add | |||
| 1 sign | $1,150 | $1,150.00 | |
- Subtotal
- $4,810.00
- Tax (10%)
- $481.00
- Total
- $5,291.00
- Plus, monthly
- $0.00/mo
- Deposit on signing to start production (50%)
- $2,645.50
An illuminated sign, designed, made and installed
A sign maker's quote: design and proof, the lightbox, install and the council permit application they lodge, with a blade sign as an option and half paid up front.
- Design, make and install as sections
- Permit work as your own line
- 50% deposit to start production
Send your next site booking from QuoteCloud
Free for 14 days, no credit card required. Send us your current booking form and we'll convert one template for you during the trial.
Every hold about to lapse, on one list
Filter your documents to Expiring Soon and every booking whose hold ends in the next few days is in front of you, with whether the advertiser has opened it.
Call the ones that matter, extend the date for an advertiser who needs a day, and let the rest lapse so the sites can be sold again.
- Expiry dates on every booking
- The Expiring Soon filter
- Opened and sent status per booking
Expiry dates and the Expiring Soon filter: Essentials and up
Document tracking4 site holds expire in the next 14 days
- Spring sale · roadside & sheltersRidgeline Bikes · KO-B-0912 Expires 30 Octin 8 days Opened
- Large-format billboard, Ridge RdSaltwind Homewares · KO-B-0930 Expires 2 Novin 11 days Sent
- Shelters, DecemberHarbour Lane Bakery · KO-B-0921 Expires 3 Novin 12 days Opened
- Summer roadsideCoastline Physio · KO-B-0918 Expires 5 Novin 14 days Sent
From a site list to a confirmed booking
How an outdoor or signage company sends a booking the advertiser can check site by site.
Start from the template
Your outdoor booking template: cover, specs, artwork deadlines and booking terms.
Add the sites
Add digital sites by the site-week and shelter faces by the face-week, then print and install.
Show the sites
Add the site photos and mark up the face in the image editor.
Set the hold
Set the expiry date to the day the hold ends, and a deposit to confirm.
Send and watch the list
Send it, then check the Expiring Soon filter before each hold lapses.
Outdoor and signage questions, answered
Can I send outdoor advertising bookings in QuoteCloud?
Yes. Build an outdoor booking template and add each placement as a price-table line: digital sites by the site-week, shelter faces by the face-week, with print and install as their own lines. Add site photos in a gallery block and let the advertiser add extra weeks as an optional line.
How do site holds expire?
Give each booking an expiry date for the day the hold ends. The document shows it, and the Expiring Soon filter lists every booking about to lapse. QuoteCloud doesn't release sites in your own system; it ends the offer in the document so your team can sell them again.
Does QuoteCloud know which sites are available?
No. QuoteCloud doesn't track site availability, inventory or proof of posting. Check availability in your own system, then add the sites to the booking. Vehicle passes and other audience figures are your own estimates, labelled as such.
Can I mark up a photo of a site?
Yes. Add the photo to the document and mark it up with the image editor: circle the face, add an arrow or a label for the direction of traffic. The image editor and image blocks are on the Starter plan and up.
Can sign makers use QuoteCloud too?
Yes. A signage quote works the same way: design, the sign itself, install and any permit work as lines, options such as a blade sign underneath, and a deposit on signing to start production. Permit work is your own service; QuoteCloud doesn't apply for anything.
When is the advertiser charged?
Only when they sign. Set a deposit as a percentage or a fixed amount, or ask for the full amount, paid through your Stripe or PayPal account. Later weeks and the balance are your own invoices; QuoteCloud doesn't bill per week or send reminders.
More for media sellers
Every page of the QuoteCloud advertising & media microsite.
-
Media plans & advertising proposalsPlacements by channel, flight dates and rates in price tables, a flighting chart, and audience figures labelled as your own estimates.Explore
-
Insertion orders & booking confirmationsThe booking signed by the advertiser and the agency, with their PO number, material deadline and cancellation terms in the order.Explore
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Sponsorship packages for clubs & eventsBronze, silver and gold as one choice, add-on assets the sponsor ticks, and the season signed and part-paid in one document.Explore
- Rate cards, placements & discount approvalsEvery placement in your product catalogue at rate-card price, and any discount past your limit sent for approval before it goes out.
- Creative & production quotesPre-production, shoot and post as phases with a Gantt, cutdowns as options, and a deposit to lock in the shoot days.
- Print, digital, radio & podcast ad salesOne proposal across your masthead, website, stations and podcasts, priced per spot, per insertion or per thousand impressions.
- Make-goods, changes & revised bookingsA missed spot or a changed flight sent as a revised version of the booking, with every earlier version kept and signed again.
- Signing & deposits for new advertisersAdvertiser and agency sign in their own browsers, and a deposit or prepayment is paid by card or PayPal on signing.
- Season & upfront packages, bulk-sentNext season's packages sent to every advertiser as their own copy, with an expiry date and a list of who opened and accepted.
- CRM, traffic & accounting integrationsYour CRM, booking or traffic sheet and accounts through Zapier, Make or the API, with Pipedrive, Xero and QuickBooks native on Business.
- Advertising proposal templatesReal QuoteCloud templates for advertising proposals, social and PPC campaigns, and editorial-style sales quotes.
- QuoteCloud implementation for media sellersYour rate card in the catalogue, a template per document type, discount rules set up and the sales team trained.
- FAQAnswers to the questions media owners, agencies, production companies and sponsorship sellers ask most.
Your next site booking, signed before the hold ends
Free for 14 days. No credit card required.