Season packages sent to every advertiser at once
Next season's packages as one template, bulk-sent as personal copies with an expiry date, so reps know who to call.
- 5/5 on G2
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- Building QuoteCloud since 2013
Media owners use QuoteCloud's bulk send to send season or upfront packages to their advertiser list: one template with a single-choice packages block, sent as personalised copies, each advertiser choosing and accepting in their own copy. Each copy carries an expiry date, and the Expiring Soon filter shows the offers about to lapse. Bulk send is on Essentials and up.
Three pages of a sample season offer from a fictional media owner, Marrick Media Group, taking turns at the front: the cover of the summer 2027 radio and podcast packages, held until Fri 27 Nov 2026; the packages, Starter $9,600, Breakfast $14,800 and Full station $22,500 for 8 weeks plus tax; and the bulk send view, with the offer sent to 46 advertisers and each copy marked sent, opened or accepted.
One season offer, 46 personal copies
Marrick builds its summer 2027 radio and podcast packages once, as a template with a single-choice packages block. Bulk send then sends it to the advertiser list as personalised copies, so every advertiser gets their own copy to choose in and accept.
The bulk send view shows every recipient as sent, opened or accepted, and which package they chose. Reps stop guessing who read the email and call the advertisers who opened the offer but haven't accepted.
- One template, a personalised copy for each advertiser
- Sent, opened and accepted, per recipient
- The advertiser chooses a package and accepts in their own copy
Bulk send: Essentials and up, volume-based costs
Bulk send in QuoteCloud- Felix Ardenfelix.arden@example.com AcceptedBreakfast package
- Dylan Mossdylan.moss@example.com Opened
- Sam Okafor-Reidsam.reid@example.com Sent
- Lena Brightwelllena.brightwell@example.com AcceptedFull station
- Omar Haddadomar.haddad@example.com Opened
- Sent
- 5
- Opened
- 4
- Accepted
- 2
Season offers media sellers send to a whole list
Any offer built as a template can go out by bulk send. Three sample offers from fictional sellers.
Season packages
Summer 2027 radio & podcast packages
Next summer's packages at this year's rates, for advertisers who book before the end of November.
Choose your summer package
Next summer at this year's rates
Three packages as one choice, each listing spots per week, podcast mid-rolls and bonus spots. The advertiser picks one in their own copy and accepts it.
- Good, better, best as a single choice
- The most popular package marked
- An expiry date on the held rates
Bulk send: Essentials and up
Print, digital, radio & podcast ad salesChoose your partnership
Your partnership
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Partnership tier | |||
Silver2027 season, 11 home games
|
1 season | $9,500 | $9,500.00 |
| Add-on assets Tick to add | |||
| 1 season | $2,400 | $2,400.00 | |
| 1 season | $6,000 | $6,000.00 | |
| 3 games | $500 | $1,500.00 | |
| 1 game | $1,800 | $1,800.00 | |
- Subtotal
- $11,900.00
- Tax (10%)
- $1,190.00
- Total
- $13,090.00
- Plus, monthly
- $0.00/mo
- Deposit on signing (50%)
- $6,545.00
Next season's partnerships, to every past sponsor
A club sends bronze, silver and gold to its sponsor list. Each sponsor chooses a tier and ticks add-on assets, the total follows, and the deposit is paid on signing.
- Tiers as one choice, add-ons as options
- The partnership line follows the tier chosen
- A deposit on signing through PayPal
Price tables and payments: Essentials and up
Sponsorship packages for clubs & events
Outdoor booking
Spring sale · roadside & shelters
Six digital roadside sites and twelve bus-shelter faces on the routes into the city, for the two weeks before your spring sale.
Sites, faces & weeks
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Digital roadside | $16,200 | ||
Digital roadside sites6 sites × 2 weeks · 9 – 22 Nov · 8-second slot
|
12 site-weeks | $1,350 | $16,200.00 |
| Bus shelters | $8,580 | ||
Bus-shelter faces12 faces × 2 weeks · 9 – 22 Nov
|
24 face-weeks | $310 | $7,440.00 |
Poster print & installPrinted and posted by our crew
|
12 posters | $95 | $1,140.00 |
| Extend the campaign Tick to add | |||
| 6 site-weeks | $1,350 | $8,100.00 | |
- Subtotal
- $24,780.00
- Tax (10%)
- $2,478.00
- Total
- $27,258.00
- Plus, monthly
- $0.00/mo
- Deposit on signing to confirm the sites (25%)
- $6,814.50
Spring sites offered to local advertisers
An outdoor company offers its spring site-weeks and face-weeks, with print and install as their own lines. Send the same offer to every local advertiser, each with an expiry date on the hold.
- Sites and faces by the week
- Print and install as their own lines
- A deposit on signing through Stripe
Price tables: Essentials and up
Outdoor, billboard & signage bookingsFrom season launch to the end of the hold
Marrick's own process for a season sale, drawn by us, with the QuoteCloud feature it uses at each step. Nothing in it happens by itself: reps make the calls.
-
25 days out
Packages bulk-sent
The summer packages go to 46 advertisers as personal copies, with the rates held until Fri 27 Nov.
Bulk send Essentials and up -
20 days out
Openers called first
Reps see who opened their copy and call them while the offer is fresh.
Tracking -
12 days out
Questions answered in the copy
An advertiser asks to swap a podcast mid-roll for breakfast spots in a comment, and the rep answers there.
Comments -
5 days out
The last calls
The Expiring Soon filter lists the copies that lapse this week and haven't been accepted.
Expiring Soon -
Fri 27 Nov
The hold ends
Copies not accepted expire on the date you set. Nothing renews or rolls over by itself.
Expiry date
A sample process for a fictional media owner. QuoteCloud sends no automatic reminders or follow-up sequences.
Send next season's packages from QuoteCloud
Free for 14 days, no credit card required. Build your packages template once, then bulk-send it to your advertisers.
The offers about to lapse, on one list
Every copy carries an expiry date. The Expiring Soon filter in your documents list shows the offers that run out in the next few days, with the advertiser, the date and where each one stands.
That's the call list for the week. Coastline Physio and Harbour Lane Bakery have opened the summer packages but not accepted, and their holds end on Friday.
- Expiry dates on every copy
- The Expiring Soon filter, nearest dates first
- Offers expire when you said: nothing renews by itself
Expiry dates and Expiring Soon: Essentials and up
Document tracking4 offers expire in the next 14 days
- Summer 2027 packagesCoastline Physio · MM-SU-2027-14 Expires 27 Novin 5 days Opened
- Summer 2027 packagesHarbour Lane Bakery · MM-SU-2027-22 Expires 27 Novin 5 days Opened
- Roadside screens, JanuaryRidgeline Bikes · MM-UP-0951 Expires 30 Novin 8 days Sent
- Summer upfrontQuarry Hill Brewing · MM-UP-0937 Expires 4 Decin 12 days In Review
A season sale in five steps
From next season's packages to a list of accepted offers.
Build the packages
A template with a cover, a single-choice packages block, your terms and a signature block.
Set the hold
Give the offer an expiry date, so the rates are held until a date you choose.
Choose the list
Pick the advertisers who should get it, each with their own name and email.
Bulk send
Each advertiser gets their own copy. Watch sent, opened and accepted per recipient.
Call before it lapses
Use the Expiring Soon filter to call the openers who haven't accepted yet.
Season package and bulk send questions
Can we send season or upfront packages to all our advertisers at once?
Yes, with bulk send on the Essentials plan and above. You build the packages once as a template, choose the advertisers, and each one gets a personalised copy to open, choose a package in and accept. Bulk send has volume-based costs.
Can we see who opened and who accepted?
Yes. The bulk send view shows each recipient as sent, opened or accepted, and tracking shows when each copy was opened. That gives your reps a call list for the week: the advertisers who opened the offer but haven't accepted it yet, nearest expiry first.
How long are the package rates held?
As long as you set. Give the offer an expiry date, and each copy expires on that date if it hasn't been accepted. The Expiring Soon filter in your documents list shows the offers that are about to lapse, so reps can call before the rates go.
Does QuoteCloud send reminders or follow-up emails for us?
No. QuoteCloud doesn't send automatic reminders, follow-up sequences, SMS or marketing emails for a bulk send. Your team follows up, using tracking and the Expiring Soon filter to see who to call. Comments let an advertiser ask a question inside their own copy.
Can last year's booking renew automatically?
No. QuoteCloud doesn't renew bookings, packages or agreements by itself. Each season you send a new offer, and it's only booked when the advertiser accepts their own copy. Expiry dates end a hold on the date you choose, and anything not accepted by then simply lapses.
Can each advertiser choose a different package?
Yes. A packages block is a single-choice option group, so each advertiser picks one package in their own copy, such as Starter, Breakfast or Full station. Add extras as optional rows in a price table if you want them to tick add-ons too.
More for media sellers
Every page of the QuoteCloud advertising & media microsite.
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Rate cards, placements & discount approvalsEvery placement in your product catalogue at rate-card price, and any discount past your limit sent for approval before it goes out.Explore
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Sponsorship packages for clubs & eventsBronze, silver and gold as one choice, add-on assets the sponsor ticks, and the season signed and part-paid in one document.Explore
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Print, digital, radio & podcast ad salesOne proposal across your masthead, website, stations and podcasts, priced per spot, per insertion or per thousand impressions.Explore
- Media plans & advertising proposalsPlacements by channel, flight dates and rates in price tables, a flighting chart, and audience figures labelled as your own estimates.
- Creative & production quotesPre-production, shoot and post as phases with a Gantt, cutdowns as options, and a deposit to lock in the shoot days.
- Outdoor, billboard & signage bookingsSites and faces by week, print and install as their own lines, site photos in the proposal and the booking held until its expiry date.
- Insertion orders & booking confirmationsThe booking signed by the advertiser and the agency, with their PO number, material deadline and cancellation terms in the order.
- Make-goods, changes & revised bookingsA missed spot or a changed flight sent as a revised version of the booking, with every earlier version kept and signed again.
- Signing & deposits for new advertisersAdvertiser and agency sign in their own browsers, and a deposit or prepayment is paid by card or PayPal on signing.
- CRM, traffic & accounting integrationsYour CRM, booking or traffic sheet and accounts through Zapier, Make or the API, with Pipedrive, Xero and QuickBooks native on Business.
- Advertising proposal templatesReal QuoteCloud templates for advertising proposals, social and PPC campaigns, and editorial-style sales quotes.
- QuoteCloud implementation for media sellersYour rate card in the catalogue, a template per document type, discount rules set up and the sales team trained.
- FAQAnswers to the questions media owners, agencies, production companies and sponsorship sellers ask most.
Next season, sold before the holds run out
Free for 14 days. No credit card required.