Every vendor signs, the campaign deposit is paid
Two or more vendors sign online, each in their own inbox, and the campaign deposit is paid through Stripe or PayPal on the same page.
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QuoteCloud proposals can have several signers, each with their own signature block, so every vendor on the title signs online with no account and a certificate of authenticity. With Stripe or PayPal connected (Essentials and up) the campaign deposit, a percentage or fixed amount, is paid straight after signing and the proposal is marked Paid.
Two phones side by side, one for each vendor of 14 Linden Crescent in a sample listing proposal from a fictional agency. Claire Whitaker opens the proposal at home and signs at 7:58 pm; Tom Whitaker, away for work, opens it on his own phone and signs at 8:06 pm, then pays the 50% campaign deposit of $4,070.00. Underneath, a strip shows the proposal sent to both vendors, 1 of 2 signed, 2 of 2 signed and the deposit paid.
From the campaign to the certificate, in one document
The last pages of the Whitakers' listing proposal: what they agreed to, how each of them signed, and what Nina sees once they have.
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Fernleigh & Sloane PropertyListing proposal FS-1427 Sample · fictional agency
Listing proposal
14 Linden Crescent, Marlowe Heights
Thank you both for showing me through on Thursday. Below are the sales I'd compare your home with, how I'd take it to market, what we'd charge, and the campaign I'd recommend, with the upgrades you can add yourselves.
The proposal
One proposal, sent to both vendors
Claire and Tom each receive their own link by email. Neither needs an account, and either can open it first.
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Fernleigh & Sloane PropertyListing proposal FS-1427 Sample · fictional agency
Choose your marketing campaign
Vendor-paid advertising · 14 Linden Crescent
Item Qty Rate Amount Your campaign Signature campaignPhotography, floor plan, portal listings, signboard and brochures1 pkg $6,450 $6,450.00 Upgrades you can add Tick to add 1 lot $950 $950.00 1 lot $1,450 $1,450.00 3 rooms $160 $480.00 1 lot $1,890 $1,890.00 1 lot $640 $640.00 - Subtotal
- $7,400.00
- Tax (10%)
- $740.00
- Total
- $8,140.00
- Plus, monthly
- $0.00/mo
- Campaign deposit paid on signing (50%)
- $4,070.00
What they agree to
The campaign they chose
Signature with drone, totalled with tax. The deposit on signing is 50% of this total, set in the template as a percentage. It could equally be a fixed amount.
Marketing campaigns -
Fernleigh & Sloane PropertyListing proposal FS-1427 Sample · fictional agency
Accept, sign and pay the campaign deposit
2 of 2 signed
- Claire WhitakerVendor Signed14 Nov, 7:58 pm
- Tom WhitakerVendor Signed14 Nov, 8:06 pm
Campaign deposit paid on signing (50%)
$4,070.00
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
Every vendor signs
Two signatures and the deposit
Each vendor has their own signature block and signs in their own browser, and the deposit is paid on signing, by card through the agency's Stripe account and the proposal is marked Paid.
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Fernleigh & Sloane PropertyListing proposal FS-1427 Sample · fictional agency
Activity
- Proposal sentTo Claire and Tom Whitaker
- Opened by Claire Whitaker7:42 pm
- Drone photography added+$1,045.00 inc tax
- Opened by Tom Whitaker7:55 pm
- Both vendors signed2 of 2 signatures
- Campaign deposit paid$4,070.00 via Stripe
What the agent sees
The history, step by step
Sent, opened by each vendor, the drone added, both signatures and the deposit, recorded in the document history with a certificate of authenticity and audit trail.
Tracking and follow-up
See who has signed, and who hasn't yet
While the proposal is with the vendors, it shows exactly where it stands: Claire signed at 7:58 pm, Tom opened it at 8:01 pm and hasn't signed yet, and the campaign deposit shows as due.
No printing, scanning or posting pages between two addresses. If one vendor is overseas or on a site visit, they sign on their phone from the same link.
- One signature block per vendor, with no fixed order
- Each vendor signs in their own browser, no account needed
- The campaign deposit paid on signing, by card or PayPal
- A certificate of authenticity and audit trail on the signed copy
eSignatures: every plan · payments: Essentials and up
About QuoteCloud eSignaturesAccept, sign and pay the campaign deposit
1 of 2 signed
- Claire WhitakerVendor Signed14 Nov, 7:58 pm
- Tom WhitakerVendor Awaiting signature
Campaign deposit paid on signing (50%)
$4,070.00
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
Activity
- Proposal sentTo Claire and Tom Whitaker
- Opened by Claire Whitaker7:42 pm
- Signed by Claire Whitaker1 of 2 signatures · 7:58 pm
- Opened by Tom Whitaker8:01 pm
Signed by every vendor, funded before launch
How an agency sets up signing and the campaign deposit once, then uses it on every listing.
Connect Stripe or PayPal
Connect the agency's own account once. Payments go there, not to QuoteCloud.
Set the deposit
In the listing template, set the campaign deposit as a percentage or a fixed amount of the price table.
Add every vendor
Add each person on the title as a signer, each with their own signature block and email.
They sign and pay
Each vendor signs when they open it, and the campaign deposit is paid through the proposal on signing.
Your systems update
A Zapier trigger such as Recipient Signed Document or Document Payment Event can update your CRM. Your agency agreement is signed alongside, as usual.
Get your next listing signed by every vendor
Free for 14 days, no credit card required. eSignatures are on every plan, including Free.
Sample listing proposal · FS-1427
Paid before the photographer is booked
The Whitakers' 50% campaign deposit was paid by card on signing, into the agency's own Stripe account. Nina booked the twilight and drone shoot the next morning.
The details vendors and principals ask about
What each vendor experiences when they sign, and what the agency keeps afterwards.
No account to create
Vendors open the link and sign. Nothing to download or register, on a phone, tablet or computer.
A one-time passcode
Optionally ask each signer for a one-time passcode before they can sign, for an extra check on who is signing.
Signed at the table
Vendors who are with you can sign in person on your tablet or phone, straight after the appraisal.
Certificate and audit trail
The signed proposal carries a certificate of authenticity and audit trail. QuoteCloud eSignatures are legally binding and eIDAS compliant.
Your own Stripe or PayPal
The deposit goes to the account you connect. QuoteCloud doesn't hold funds, bill balances or send payment reminders.
Beside your agency agreement
The proposal records the campaign and the vendors' choices. Your agency agreement is still your own document, prepared and signed as you do now.
Signing and deposit questions, answered
Can both vendors sign a listing proposal online?
Yes. Add each vendor as a signer with their own signature block. Each receives their own link and signs in their own browser on any device, with no account. The signed proposal carries a certificate of authenticity and audit trail, and eSignatures are included on every QuoteCloud plan.
What if one vendor is overseas?
Each signer gets their own link and signs in their own browser on any device, wherever they are, so you don't wait for paper to travel. You can see who has signed and who hasn't, and the signed proposal carries a certificate of authenticity and audit trail.
Do the vendors have to sign in a particular order?
No order is set: each vendor signs when they open the proposal. You can see who has signed so far, and the campaign deposit is paid through the proposal on signing.
How is the campaign deposit paid?
With Stripe or PayPal connected (Essentials and up), the deposit is paid on the same page straight after signing, as a percentage or a fixed amount of the campaign, and the proposal is marked Paid. One payment on signing: QuoteCloud does not bill balances, take instalments or send payment reminders.
Is the signed proposal our agency agreement?
No. It records the campaign and the vendors' choices. Your agency agreement is your own document, prepared and signed under your usual process. If you send it as a PDF for signature in QuoteCloud, QuoteCloud does not check that it meets your local requirements.
Can vendors sign at the appraisal?
Yes. Signing in person on the agent's own tablet or phone is supported, so vendors who are ready can sign at the kitchen table. You can also ask each signer for a one-time passcode before they sign.
Explore QuoteCloud for real estate
The rest of the listing proposal, and the other teams in the agency.
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Listing & appraisal proposalsThe property, comparable sales, price guide, method of sale, commission and campaign in one proposal the vendors sign.Explore
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Marketing campaigns & vendor-paid advertisingCampaign packages with optional photography, video, drone, portal upgrades, signboards and print, totalled as vendors choose.Explore
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Proposal tracking & appraisal follow-upKnow when vendors open the proposal, and bulk-send personalised follow-ups to every recent appraisal.Explore
- Commission options & method of saleAuction, private treaty or expressions of interest, with flat and incentive commission options set out as worked examples.
- Property management proposalsManagement fee options, the services each includes and letting costs, signed by the landlord.
- Commercial leasing proposalsLeasing evidence, the marketing plan and fee options for a landlord's vacancy, approved before it goes out.
- Buyers' agent engagement proposalsThe buyers' brief, service options and fees, with the engagement fee paid on signing.
- Project marketing proposalsPitch an off-the-plan or land release campaign to a developer, with stages, a marketing budget and approvals.
- CRM & integrations for agenciesAppraisals in from your CRM through Zapier or the API, signed listings and payments back out.
- Real estate templatesReal QuoteCloud templates for property management, leases and property services, ready for your brand.
- QuoteCloud implementation for agenciesYour listing kit converted, campaign price lists loaded, roles and training for sales and property management.
- FAQAnswers to the questions agents, principals and property managers ask most.
Every vendor signed. The campaign paid for.
Free for 14 days. No credit card required.