Property management proposals landlords sign online
Management fee options side by side with the services each includes, your rental appraisal and the letting costs, signed by the landlord.
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QuoteCloud helps property managers win new landlords with branded proposals: a rental appraisal, management options as a percentage of rent with the services each includes, one-off letting costs in a price table and the landlord's eSignature. Your management agreement sits alongside it, and rent and trust money stay in your property management software.
A sample property management proposal from a fictional agency, Fernleigh & Sloane Property, for Anjali Rao's two-bedroom apartment at 3/41 Juniper Street, Marlowe Heights, advertised at $720 a week. Three management options sit side by side: Essentials at 6.6%, Full service at 7.7% and Complete at 8.8% of rent collected, with the services each includes. In front, the landlord's signature with what she chose: Full service, about $55.44 a week, and letting costs of $1,155.00 inc tax.
Landlords compare your options and choose one in the proposal
A landlord interviewing three agencies wants to know two things: what they get and what it costs. Put your management options in columns with the services each one includes, and the weekly fee at the rent you'd advertise.
The options are a single choice in the proposal, so the landlord picks one level. Set out what each comes to a week at the advertised rent, so nobody has to do the maths. Below it, the one-off costs of finding the first tenant sit in a price table, with optional extras such as a pre-lease clean they can tick themselves.
- Your rental appraisal in the cover letter, in your words
- Options as a percentage of rent, with the services in each
- Letting fee and advertising in a price table, extras optional
- Fees are deducted from rent under your management agreement, not charged through QuoteCloud
Price tables and option groups: Essentials and up
Management options Fees as a percentage of rent collected, inc tax
| Rent collection and monthly statements | Included | Included | Included |
|---|---|---|---|
| Routine inspections with photos | 1 a year | 2 a year | 3 a year |
| Repairs and maintenance arranged | Included | Included | Included |
| Lease renewals and rent reviews | Not included | Included | Included |
| Tribunal attendance | Not included | Included | Included |
| End-of-year statement for your accountant | Included | Included | Included |
| Annual market appraisal | Not included | Not included | Included |
At $720 a week rent, Full service is about$55.44a week
Our fees are deducted from rent under the management agreement. QuoteCloud sends this proposal; it does not collect rent.
Letting your property
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Finding your tenant | $1,050 | ||
Letting feeOne week's rent, charged when a lease is signed
|
1 week | $720 | $720.00 |
Photography and advertising12 photos, floor plan, portal listings until leased
|
1 lot | $330 | $330.00 |
| Optional Tick to add | |||
| 1 year | $119 | $119.00 | |
| 1 lot | $380 | $380.00 | |
- Subtotal
- $1,050.00
- Tax (10%)
- $105.00
- Total
- $1,155.00
- Plus, monthly
- $0.00/mo
Signed by the landlord, and on to your rent roll
Anjali signs on her phone with no account to create. You see when she opened the proposal and when she signed, and the signed copy carries a certificate of authenticity and an audit trail.
QuoteCloud stops at the signature. Rent collection, trust accounting, inspections and maintenance stay in your property management software. If it has a Zapier or Make app, or an API, the Recipient Signed Document trigger can add the new owner there, so nobody retypes the details.
- eSignature on every plan, with an optional one-time passcode
- Opened and signed, with times, in the document history
- A Zapier or Make step to your property management software when it's signed
Tracking, Zapier and Make: Essentials and up
CRM & integrations for agenciesAccept and sign
Anjali Rao · Landlord
Signed online · 19 Nov, 10:14 am
What you've chosen
- Management
- Full service · 7.7% inc tax
- At $720 a week
- About $55.44 a week
- Letting costs
- $1,155.00 inc tax
Certificate of authenticity and audit trail attached
Activity
- Proposal sentTo Anjali Rao
- Opened by Anjali Rao9:02 am
- SignedFull service chosen
- Owner added to the rent rollThrough Zapier
What changes when the management pitch is one document
The work a property manager does to win a landlord, before and after QuoteCloud is set up with your options and wording.
Templates property managers start from
Real QuoteCloud templates for the management agreement and the leases around it. Add your logo, fees and terms, and check the wording against your local requirements before you use them.
- Agreement template Property Management Agreement Template A property management agreement to brand, reuse and send for signature. View template
- Agreement template House Rental Lease Agreement A sample lease agreement for residential properties. View template
- Agreement template Month to Month Room Rental Agreement Template Rent, due dates, bond, house rules and notice for a month-to-month room rental. View template
- Agreement template Cancellation of Lease Agreement Template Records a lease ended early by agreement between landlord and tenant. View template
Send your next management proposal from QuoteCloud
Free for 14 days, no credit card required. Send us your current management proposal and we'll convert one template for you during the trial.
Four moments a property manager sends a proposal
The same management template, sent at the points where landlords decide who looks after their property.
A new investor
After the rental appraisal: the advertised rent, your options and the letting costs, signed before the photographer books in.
A landlord switching agencies
Show what changes with you, service by service, beside the fees they pay today, which you type in from their statement.
The annual fee review
Bulk-send one review proposal to every landlord on a plan: each copy carries their name, property and current option. Bulk send has volume-based costs.
Bulk sendA vendor who decides to rent
When a listing appraisal turns into a lease, the sales agent hands over to you and the same agency brand carries through.
Listing & appraisal proposals
Sample management proposal · FS-PM-0318
The fee in dollars a week, not just a percentage
At the $720 a week you'd advertise, Full service at 7.7% comes to about $55.44 a week. The landlord sees what each option comes to before choosing, set out by you at the rent you recommend.
Property management proposals, answered
Does QuoteCloud collect rent or manage the tenancy?
No. QuoteCloud sends the proposal and collects the landlord's signature. Rent collection, trust accounting, inspections and maintenance stay in your property management software; a Zapier or Make automation can add the new landlord there when the proposal is signed, if your software has an app or API to connect to.
Can the landlord choose a management option inside the proposal?
Yes. Set your options out as a single-choice group with the services each includes, and the landlord picks one before signing. Your management fees are a percentage of rent deducted under your management agreement, so they are shown as content; one-off letting costs and optional extras go in a price table. Price tables are on Essentials and up.
Is the Property Management Agreement Template compliant where I operate?
QuoteCloud does not check documents against any local requirements. The template is a starting point you brand and edit. Many agencies keep their own management agreement, prepared for their market, and send the QuoteCloud proposal alongside it, or convert their own agreement into a template.
Can we send annual fee reviews to every landlord at once?
Yes, with bulk send on Essentials and up. One review template goes out as a personalised copy to each landlord, with their name, property and option filled in, and you see who opened and who accepted. Bulk send has volume-based costs. QuoteCloud does not send reminders or change fees by itself.
Will I know when the landlord has read the proposal?
Yes. QuoteCloud shows when a proposal is opened and how long it is read, and the document history records each step to signing. The dashboard shows each proposal's status, such as Sent, Opened or Accepted, and expiry dates flag proposals about to lapse. Tracking is on Essentials and up.
Which plan does a property management team need?
eSignatures are on every plan. Price tables, templates, tracking, bulk send and Zapier or Make connections start on Essentials at US$39 per user a month. Business at US$59 adds approvals, content locking for your fee wording and version history. Both start with a 14-day free trial and no credit card.
More for property managers and agencies
Every page of the real estate microsite, from listings to leasing.
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Commercial leasing proposalsLeasing evidence, the marketing plan and fee options for a landlord's vacancy, approved before it goes out.Explore
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Proposal tracking & appraisal follow-upKnow when vendors open the proposal, and bulk-send personalised follow-ups to every recent appraisal.Explore
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Real estate templatesReal QuoteCloud templates for property management, leases and property services, ready for your brand.Explore
- Listing & appraisal proposalsThe property, comparable sales, price guide, method of sale, commission and campaign in one proposal the vendors sign.
- Marketing campaigns & vendor-paid advertisingCampaign packages with optional photography, video, drone, portal upgrades, signboards and print, totalled as vendors choose.
- Commission options & method of saleAuction, private treaty or expressions of interest, with flat and incentive commission options set out as worked examples.
- Every vendor signs, campaign deposit paidTwo or more vendors sign online, each in their own inbox, and the campaign deposit is paid on signing.
- Buyers' agent engagement proposalsThe buyers' brief, service options and fees, with the engagement fee paid on signing.
- Project marketing proposalsPitch an off-the-plan or land release campaign to a developer, with stages, a marketing budget and approvals.
- CRM & integrations for agenciesAppraisals in from your CRM through Zapier or the API, signed listings and payments back out.
- QuoteCloud implementation for agenciesYour listing kit converted, campaign price lists loaded, roles and training for sales and property management.
- FAQAnswers to the questions agents, principals and property managers ask most.
Your next landlord, signed online
Free for 14 days. No credit card required.