Renewal packs out before every policy falls due
See what's expiring, revise last year's pack with this year's terms, and bulk send renewals to every client due next month.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
Brokers use QuoteCloud to run renewals: an expiry date on every recommendation and the Expiring Soon filter, Revise Last Version to re-quote last year's pack as a new version, last year beside this year, and bulk send of one renewal template as personal copies (Essentials and up, volume-based costs). Nothing renews by itself.
A sample documents list from a fictional brokerage on the Expiring Soon filter: five policies and recommendations expiring in the next 45 days, the trade insurance and fleet renewal due in 10 days marked in red, then the home and contents, the café's business pack and the apartment building insurance renewal.
A month of renewals, from the list to the last signature
Maya, Tallowmere's renewals coordinator, runs the personal lines policies ending in December. This is the brokerage's own routine, with the QuoteCloud feature used at each step.
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60 days
Pull the list
The Expiring Soon filter lists every recommendation reaching its expiry date in the window.
Expiring Soon filter -
50 days
Re-quote the complex ones
Changed risks get a proper re-quote: last year's document revised as a new version, with this year's terms beside last year's.
Revise Last Version -
45 days
Bulk send the rest
One renewal template goes to 146 clients as personal copies, each with their own policy details.
Bulk send Essentials and up -
30 days
Follow up the quiet ones
Sent, opened and accepted per client show who to call. Questions come back as comments in the document.
Document tracking -
Expiry
Signed, or your call
Clients who sign are renewed by your team with the insurer. Nothing renews by itself.
eSignatures
Your brokerage's process, drawn by us. QuoteCloud shows expiry dates, sends what you choose and records each signature. It sends no renewal reminders, re-quotes nothing with insurers and never renews a policy automatically.
One renewal template, 146 personal copies
For a book of similar policies, write the renewal letter once as a template, with data items for each client's name, policy and renewal terms. Bulk send it to the list, and each client gets their own copy to read, comment on and sign.
The bulk send shows every recipient's status, so the morning after a send Maya can see who opened, who accepted and who asked a question, and call the ones who haven't looked.
- Personal copies from one template
- Sent, opened and accepted per client
- Comments answered in the document
Bulk send: Essentials and up, volume-based costs
Bulk send in QuoteCloud- Grace Nakamuragrace.nakamura@example.com Accepted+ accidental damage
- Daniel Whitbydaniel.whitby@example.com Opened
- Rosa Delgadorosa.delgado@example.com Accepted
- Hamish Clarkehamish.clarke@example.com Sent
- Anjali Raoanjali.rao@example.com OpenedLeft a comment
- Sent
- 5
- Opened
- 4
- Accepted
- 2
Last year beside this year, for the renewals that need a conversation
An apartment building, a fleet or a business with a changed risk deserves more than a letter. Revise last year's recommendation as a new version, put this year's limits and premiums beside last year's, and explain each change in your notes.
The Calloway Apartments' committee can see the building premium rose because the sum insured followed the new valuation, ask about the other quotes in a comment, and sign: secretary and treasurer each in their own block.
- Revise Last Version: a new version, last year's kept
- Change per cover in dollars, and in total by per cent
- Your notes and the client's comments in one place
Version history and approvals: Business
Apartment & property insuranceLast year beside this year
Renewing insurer: Marrowbank Mutual · 12 months from 30 Nov 2026
| Cover | 2025–26 | 2026–27 | Change |
|---|---|---|---|
| BuildingSum insured from the committee's 2026 valuation | $41,880$18.4m | $44,960$19.2m | +$3,080 |
| Public liabilityAny one occurrence | $2,140$20m | $2,210$20m | +$70 |
| Office bearers' liabilityCommittee members | $620$1m | $640$1m | +$20 |
| Fidelity guaranteeOwners' association funds | $380$250,000 | $395$250,000 | +$15 |
| Machinery breakdownTwo lifts and the pool plant | $1,150$100,000 | $1,240$100,000 | +$90 |
| Voluntary workersWorking bees | $160Standard | $160Standard | No change |
| Annual premiumAs quoted | $46,330.00 | $49,605.00 | +7.1% |
- Tallowmere broker fee + tax
- $1,815.00
- Total this year
- $51,420.00
Premiums as quoted by the insurer, including tax and statutory charges. Sample figures.
The building premium rises mainly because the sum insured follows the new valuation. Your broker's notes explain each change.
What changed this year
- Building sum insured follows the committee's 2026 valuation: $18.4m to $19.2m.
- Marrowbank Mutual is renewing on the same terms and excesses as last year.
- We also asked two other insurers; their terms are in the appendix.
Graham HoltCan we see the other two quotes before the AGM?
Leilani, TallowmereYes, they're in the appendix, side by side. I'll walk the committee through them on Thursday.
Send next month's renewals from QuoteCloud
Free for 14 days, no credit card required. We'll convert your current renewal letter into a template for you during the trial.
Renewal season, before and after
Where the work goes in a renewal month once your renewal templates and routine are set up.
No auto-renewal
Nothing renews by itself, and that's the point
QuoteCloud shows what's due and sends what you choose. Every renewal is a document your client reads, questions and signs, and your team places the cover with the insurer.
Renewal questions
How do we see which policies are coming up for renewal?
Give every recommendation and renewal pack an expiry date, such as the day the current policy ends. The Expiring Soon filter on the documents list then shows what's reaching its expiry date, beside each document's status. Expiry dates and the filter are on Essentials and up.
Can we send renewal letters to many clients at once?
Yes. Bulk send one renewal template to a list of clients, and each gets a personal copy with their own details as data items. You see sent, opened and accepted for each recipient. Bulk send is on Essentials and up, with volume-based costs.
How do we re-quote last year's recommendation?
Use Revise Last Version to start this year's document from last year's, as a new version, then update the insurer's terms and premiums and set last year beside this year so the client sees what changed. Version history, which keeps every earlier version, is on the Business plan.
Does QuoteCloud renew policies automatically?
No. QuoteCloud never renews a policy, re-quotes with an insurer or sends renewal reminders by itself. It shows what's due, sends the documents your team prepares and records each signature. Your team places the renewed cover with the insurer, as today.
Can large renewals be checked before they go out?
Yes, on the Business plan. An approval workflow can send any document over a total value you set, such as $25,000, to a director for review before it can be sent. Approval triggers are a discount percentage or a total value.
More for insurance brokers
Every page of the QuoteCloud insurance microsite.
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Apartment & property insuranceBuilding sums insured, last year's terms beside this year's and a recommendation the committee members sign.Explore
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Home, contents & personal linesHome and contents options with excess choices and add-ons a household compares, ticks and signs from their phone.Explore
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Disclosures, acknowledgements & signersYour own disclosure wording locked in place, the client's acknowledgement ticked in the document and every director's signature.Explore
- Broker recommendations & quote comparisonsSeveral insurers' options side by side, your recommendation marked, and the client's choice signed in the same document.
- SME business insurance packsLiability, property, business interruption and glass as one pack, with add-ons and excess options the business owner chooses.
- Trades & contractor insurance quotesPublic liability, tools and personal accident quotes a tradesperson reads on their phone, signs on site and pays the broker fee on.
- Fleet, motor & cyber quotesVehicle schedules, limits and sub-limits laid out clearly, with optional covers and the specialist's notes in one document.
- Broker fees & payment on signingThe broker fee as its own line and, if you choose, the fee or premium paid on signing into your own Stripe or PayPal account.
- Underwriting agencies & risk consultantsQuote summaries an agency sends to brokers, and risk review proposals a consultant prices and gets signed.
- Broking system, CRM & accounting integrationsYour broking system through Zapier, Make or the API, premiums sent in by the API, and signed recommendations passed back.
- Insurance templatesReal QuoteCloud insurance proposal, coverage summary and policy agreement templates to start from.
- QuoteCloud implementation for brokeragesYour recommendation template, disclosure wording, fee settings and renewal routine set up, and the account team trained.
- FAQAnswers to the questions brokers, underwriting agencies and risk consultants ask most.
Every renewal out before the policy falls due
Free for 14 days. No credit card required.