Hot water replacement quotes with every option side by side
Gas, heat pump and solar as one choice, your running-cost estimate beside each, and the price, extras and deposit following the choice.
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With QuoteCloud a hot water specialist puts each replacement system in one quote as a single-choice option that sets the price, adds their own running-cost estimate for the household as labelled content, lists installation and extras, and the customer chooses, signs and pays a deposit to book the install.
Three replacement hot water systems from a fictional business's quote, WP-2214, drawn side by side with their prices and, under each, a bar of the plumber's own yearly running-cost estimate against the current unit's $1,180 a year: gas continuous flow $2,980 + tax, about $640 a year; heat pump $4,360 + tax, about $310 a year; solar with gas boost $5,940 + tax, about $260 a year. Each is weighed in turn, then the heat pump is chosen: $6,498.80 including installation, the safe tray and tax, with the $1,299.76 deposit paid. Every running-cost figure is labelled as the plumber's estimate.
Choose a system and the whole quote follows
The Odells' quote, as they read it. Gas continuous flow, heat pump and solar sit in one single-choice group: pick one and the system line in the price table changes, the installation stays, and the total and the deposit to book update.
Your running-cost estimate sits between them, labelled as yours, with the basis written out: the household, the hot water they use and the rates on their bills. The chosen system's row is highlighted so the price and the bills are read together.
Leah asked about running the heat pump on their solar; Grant answered in the comments. Then she signed and paid the deposit.
- Systems as one choice that sets the price
- Running costs labelled as the plumber's estimate
- Extras ticked, a deposit to book the install
Price tables and payments: Essentials and up
Single-choice options in pricing tablesChoose your new system
What each system might cost to run Weirbrook's own estimate, per year
Plumber's estimate
- Your current electric storage unit $1,180a year
- Gas continuous flowGas · About 12–15 years $640a year · $540 less
- Heat pumpElectricity, on a timer · About 10–15 years $310a year · $870 less
- Solar, gas boostedSun, gas boost · About 15–20 years $260a year · $920 less
Our estimate for a household of four using about 200 L of hot water a day, at the gas and electricity rates on the bills you showed us. Your actual costs will differ. Any government rebate is yours to check; it isn't included in these prices.
Your quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Your new system | |||
Heat pump, 270 LThe system you chose above
|
1 ea | $4,360 | $4,360.00 |
| Installation · included | $1,363 | ||
Remove & dispose of the old 250 L unit
|
1 job | $260 | $260.00 |
Install labour, plumber & apprentice
|
5 h | $145 | $725.00 |
Tempering valve & fittingsHot water to bathrooms at 50 °C
|
1 ea | $210 | $210.00 |
Isolation valve & copper connections
|
1 set | $168 | $168.00 |
| Extras · tick what you'd like Tick to add | |||
| 1 ea | $185 | $185.00 | |
| 1 job | $540 | $540.00 | |
| 1 ea | $240 | $240.00 | |
- Subtotal
- $5,908.00
- Tax (10%)
- $590.80
- Total
- $6,498.80
- Plus, monthly
- $0.00/mo
- Deposit to book the install (20%)
- $1,299.76
Good to know
- Install takes about half a day. Hot water is off for around four hours.
- Running-cost figures are our estimate and aren't a guarantee.
- Your manufacturer's warranty and our workmanship warranty are attached as PDFs.
- Prices valid until Mon 2 Nov 2026.
Leah OdellCan the heat pump run while our solar panels are producing?
Grant, WeirbrookYes, we'll set its timer for 10 am to 3 pm.
Choose, sign and book the install
Leah Odell · Homeowner
Signed online · Tue 20 Oct, 7:12 pm
Deposit to book the install (20%)
$1,299.76
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
The upfront price against the bills, year by year
The same three systems and the same estimates as the quote above. Move the slider to see how the price installed and the running cost add up over the years the Odells expect to stay.
Our estimate for a household of four using about 200 L of hot water a day, at the gas and electricity rates on the bills you showed us. Your actual costs will differ. Any government rebate is yours to check; it isn't included in these prices.
Price installedRunning, plumber's estimate
- Heat pump costs less overall than gas continuous flow after about 4.6 years, on these estimates.
- Solar, gas boosted costs less overall than gas continuous flow after about 8.6 years, on these estimates.
- Solar, gas boosted doesn't catch up with heat pump within 15 years, on these estimates.
Worked on this page from Weirbrook's own estimates, to show the idea. In QuoteCloud you type your running-cost estimate and its basis into the quote as content: QuoteCloud doesn't calculate running costs, savings, payback or rebates. Extras are left out because they're the same whichever system is chosen.
What to put beside the price
What helps a household decide on the day, and how each part sits in a QuoteCloud hot water quote.
Your estimate, and its basis
Running costs typed as content and labelled as your estimate, with the household and rates you assumed.
Rebates: yours to explain
Say whether any rebate might apply and that the customer should check it. QuoteCloud doesn't calculate or claim one.
Spec sheets and warranties
Attach the manufacturer's spec sheet and your warranty as PDF blocks (Starter and up).
Discounts go for approval
A discount over your limit sends the quote to the owner before it goes out (approval workflow, Business).
One template, every system you stock
Any plumber can quote a replacement on the day from the same template and price book.
Wording written once
The running-cost basis and rebate note live in your content library, so every quote says it the same way.
Quote hot water replacements the same day
Free for 14 days, no credit card required. We'll convert your current hot water quote into a template during the trial.
Hot water options
The price to install and the cost to run, in one quote
Customers with a cold shower want to decide today. Put every system you'd install side by side, with your own estimate of the bills beside each, and let them choose, sign and book.
Fixed-price job quotesSend a hot water options quote in five steps
From the failed unit to a booked install, often on the same visit.
Check the old unit
Note its size, fuel, location and what's failed; take a photo.
Open the template
Your hot water template already has the systems you stock as one choice.
Add your estimate
Type the running-cost estimate for this household and the basis you used.
Send or hand over
Email the link or let the customer choose on your tablet.
Chosen, signed, booked
They choose a system, tick extras, sign and pay the deposit to book the install.
Questions plumbers ask
Can a customer choose between gas, heat pump and solar in one quote?
Yes. Put the systems in a single-choice group in the price table, each with its price. The customer picks one and the system line, the total and the deposit update. Installation lines stay the same and extras can be optional rows they tick.
Does QuoteCloud calculate running costs or savings?
No. Running costs, savings and payback are your own estimates, typed into the quote as content and labelled as yours, with the basis you used. QuoteCloud doesn't calculate energy use, running costs, savings or rebates, and it doesn't claim any of them.
Can I attach spec sheets and warranties?
Yes. Add the manufacturer's spec sheet and your warranty as PDF blocks inside the quote (Starter and up), so the customer reads them before signing. The whole document can also be exported as a PDF.
Can the customer pay a deposit to book the install?
Yes. Set a deposit as a percentage or a fixed amount, or ask for full payment. The customer pays through Stripe or PayPal straight after signing. Payments are on Essentials and up and need a connected Stripe or PayPal account.
Can a discount need the owner's approval?
Yes, on the Business plan. An approval rule triggered by a discount percentage or a total value puts the quote In Review, and it can't be sent until the approver approves it.
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- Plumbing templatesReal QuoteCloud templates for plumbing quotes, proposals, contracts and home repair work.
- QuoteCloud implementation for plumbersYour price book loaded, quote and report templates converted, payments connected and the team trained.
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