Your plumbing price book, in every quote
Fittings, fixtures, kits and labour rates in one product catalogue, imported from a spreadsheet, with costs and margins your customers never see.
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- 4.2 on Capterra
- Building QuoteCloud since 2013
Plumbing businesses load their price book into QuoteCloud's product catalogue: SKUs, categories, sell price and cost with margin, units and status, imported from a CSV with column mapping and validation. Plumbers search it from inside the quote, and the cost and margin stay hidden from the customer.
The product catalogue of a fictional business, Weirbrook Plumbing & Gas, as its team sees it, after importing price-book-october.csv (586 items updated, 9 marked inactive). Eight products with SKU, category, sell price, unit, cost, margin and status: plumber and apprentice $145 per hour (cost $78, 46%), after-hours call-out $195 (cost $96, 51%), heat pump 270 L $4,360 (cost $2,890, 34%), gas continuous flow 26 L/min $2,980 (cost $1,840, 38%), tempering valve $210, inspection opening $480, a gas bayonet still in Draft, and a superseded 250 L electric unit marked Inactive.
What goes in a plumbing price book
Everything your team quotes, priced once: labour, parts, fixtures and units, each with its SKU, category, unit, sell price and your cost.
Labour rates
Plumber and apprentice by the hour, the after-hours call-out and each further half hour, so every plumber charges the same rate.
Hot water units
Each system with its sell price and your cost. Superseded models are marked Inactive, so nobody quotes them by mistake.
Fittings and fixtures
Tempering valves, mixers, pans and isolation valves, sorted by category and subcategory.
Drainage
Inspection openings, relines and junction repairs, priced by the job or by the metre for your drain reports.
Gas
Bayonets, gas lines and appliance installs. A new item stays in Draft until its price is checked.
Kits
A standard toilet or hot water swap saved in the content library as a price table, parts and labour together, ready to drop into any quote.
From the price book into the quote, cost left behind
Building the Odells' hot water quote, Yasmin searches the catalogue from inside the price table and adds the heat pump, the install labour and the fittings in one go. Each line arrives with its name, note, unit and price, and she can still edit the details for this job.
The cost and the margin come along for your team only. The Odells see what they're buying, the extras to tick and the deposit to book the install; they never see what the heat pump cost Weirbrook.
- Search and category filter inside the quote
- Several products added in one action
- Costs and margins hidden from the customer
Product catalogue and price tables: Essentials and up
Hot water replacement optionsYour quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Your new system | |||
Heat pump, 270 LThe system you chose above
|
1 ea | $4,360 | $4,360.00 |
| Installation · included | $1,363 | ||
Remove & dispose of the old 250 L unit
|
1 job | $260 | $260.00 |
Install labour, plumber & apprentice
|
5 h | $145 | $725.00 |
Tempering valve & fittingsHot water to bathrooms at 50 °C
|
1 ea | $210 | $210.00 |
Isolation valve & copper connections
|
1 set | $168 | $168.00 |
| Extras · tick what you'd like Tick to add | |||
| 1 ea | $185 | $185.00 | |
| 1 job | $540 | $540.00 | |
| 1 ea | $240 | $240.00 | |
- Subtotal
- $5,908.00
- Tax (10%)
- $590.80
- Total
- $6,498.80
- Plus, monthly
- $0.00/mo
- Deposit to book the install (20%)
- $1,299.76
Heat pump, 270 L · sample price book
Your margin stays yours
Sell price $4,360, cost $2,890. The margin is worked out in the catalogue for your team, and the customer's copy of the quote never shows it.
When supplier prices move: update the price book in five steps
Prices don't update themselves. This is how a plumbing office keeps one list everyone quotes from.
Update your sheet
Put your suppliers' new prices and your costs into the spreadsheet you already keep.
Export a CSV
Save it as a CSV with SKU, name, category, unit, price and cost columns.
Map the columns
Import it and match each column to a catalogue field.
Fix and import
Validation flags rows with missing or wrong values before anything changes.
Retire the old
Mark superseded items Inactive; new quotes use the updated list.
Bring your price list, we'll show you the import
Free for 14 days, no credit card required. Load your own parts and labour list and send a quote from it today.
A discount over 10% waits for Grant
Yasmin added a 12% seniors discount to the Odells' quote. Weirbrook's approval rule says any discount over 10% needs the owner, so the quote went to Grant as In Review and can't be sent until he approves it.
The same workflow can trigger on total value, so large apartment-building and renovation work gets a second look before it leaves the office.
- Triggered by discount % or total value
- Can't be sent until approved
- A log of who changed what
Approval workflow: Business plan
Approval workflowDocument workflow
In ReviewTriggered when Discount greater than 10%
- Grant EllwoodOwnerWaiting
Must be approved before it can be sent.
- Seniors discount of 12% added by Yasmin Lowe
- Approval request sent to Grant Ellwood
Approval workflow · Business plan
What the price book doesn't do
QuoteCloud's product catalogue is your own price list, kept and imported by you. It is not a supplier system, so you won't find merchant price feeds or stock levels in it.
If your job management system holds your price list, keep it as the source and export a CSV from it when prices change. The product catalogue page covers every field.
- No supplier or merchant price feeds: prices change when you import
- No stock levels or van inventory
- Tiered or volume pricing rules aren't part of this setup
Price book questions, answered
Can I import my plumbing price list from a spreadsheet?
Yes. Save it as a CSV and import it into the product catalogue, mapping each column to a field such as SKU, name, category, unit, price and cost. Validation flags rows with problems before they are imported. The product catalogue is on Essentials and up.
Do customers see my cost price and margin?
No. Cost and margin are kept in the catalogue and in your team's view. The customer's copy of the quote shows the items, quantities, prices, tax and totals, never your costs.
Does QuoteCloud connect to plumbing supplier price feeds?
No. QuoteCloud has no supplier or merchant price feeds and doesn't update prices by itself. Update your spreadsheet from your suppliers' prices, export a CSV and import it again.
Can labour rates and call-out fees go in the price book?
Yes. Add them as products with their unit, such as per hour or per call-out, and their price and cost. Plumbers then add the same rates to every quote, and you can still edit a line for a particular job.
Can I save a kit of parts and labour?
Yes. Build the kit as a price table, for example a standard toilet replacement, and save it to the content library. Drag it into any quote and adjust it there. The content library is on Essentials and up.
Can I stop staff discounting too far?
Yes, on the Business plan. An approval workflow triggered by discount percentage or total value holds the quote In Review until the approver approves it, and it can't be sent before then.
Does the price book track stock or van inventory?
No. The catalogue holds products and prices, not stock levels. Keep inventory in your job management or stock system.
More for plumbing businesses
Every page of the QuoteCloud plumbing services microsite.
-
Fixed-price plumbing job quotesParts, labour and the call-out in one fixed price, with options the customer ticks and an expiry date on the quote.Explore
-
Hot water replacement optionsGas, heat pump and solar side by side, with your own running-cost estimates, as one choice that sets the price.Explore
-
QuoteCloud implementation for plumbersYour price book loaded, quote and report templates converted, payments connected and the team trained.Explore
- CCTV drain inspection reportsMarked-up CCTV frames, findings rated by urgency, and the recommended works as optional items the owner ticks and signs.
- Bathroom renovation quotesA staged renovation quote with selections, a Gantt programme and every change as a revised version the client signs.
- Gas fitting & appliance quotesGas lines, cooktops, heaters and conversions quoted with the appliance choice and your own safety and compliance notes.
- Roof plumbing & stormwater quotesGutters, downpipes, box gutters and stormwater pits measured, photographed and priced by the metre.
- Emergency call-out authority & paymentThe call-out fee and the authority to proceed, signed on your tablet on site, with a deposit or full payment on signing.
- Apartment & commercial maintenance agreementsScheduled services as repeating charges in the agreement, the testing schedule, an expiry date and renewals sent in bulk.
- Backflow, TMV & compliance testingTesting quotes and schedules per device, with your own test reports and certificates attached as PDFs.
- Job management & accounting integrationsSigned quotes to ServiceM8, simPRO and your other job systems through Zapier or the API, and to Xero or QuickBooks.
- Plumbing templatesReal QuoteCloud templates for plumbing quotes, proposals, contracts and home repair work.
- FAQAnswers to the questions plumbers, drainers, gas fitters and maintenance contractors ask most.
One price book, in every plumbing quote
Free for 14 days. No credit card required.